NY HELPYes

AgencyMedicaid Inspector General, NYS Office of the

TitleAdministrative Assistant/Administrative Assistant Trainee 1/Trainee 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $47695 to $58447 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Erie

Street Address 295 Main Street, Suite 753

Ellicott Square Building

City Buffalo

StateNY

Zip Code14203

Duties Description Reporting directly to the administrative supervisor, administrative assistant duties include:
• Prepare letters, memos, and other correspondence to be mailed.
• Manage inventory of office supplies, including ordering, stocking, and organizing supplies as needed.
• Utilize FACTS to upload reports and other various documents.
• Log all incoming and outgoing mail items, redirecting received mail to DMA staff.
• Assist in drafting and formatting correspondence to executive level staff, including reports and other documents by gathering information in a timely manner.
• Handle telephone inquiries and route calls to appropriate individuals, providing efficient and professional customer service.
• Assist in scheduling meetings, maintaining logistics and notifying appropriate staff as needed.
• Communicate with other divisions within the agency to assist DMA staff with operational or technological issues.

Minimum Qualifications GENERAL PUBLIC CANDIDATES: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NYHELPS). Non-Competitive Minimum Qualifications Under the NY HELPS Program:

Administrative Assistant Trainee 1 (starting salary $40,391): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant Trainee 2 (starting salary $45,081): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant 1 (starting salary $47,695): Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR certification (e.g., IAAP Certified Administrative Professional) OR associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology.

NYS EMPLOYEES:
Candidates must have permanent status as an Administrative Assistant 1 (formerly Secretary 1), Grade 11, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law to the Administrative Assistant 1 title; OR be eligible to transfer via Section 70.1 of the Civil Service Law into the trainee levels (Administrative Assistant Trainee 1 or 2). In order to be eligible for a 70.1 transfer, candidates must have one year of permanent competitive or 55b/c service in a qualifying Grade 6 to 13 title.

Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

A two-year traineeship (Administrative Assistant Trainee 1 & 2, NS=Grade 8 & 10) leads to the Administrative Assistant 1 title, Grade 11. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to Administrative Assistant 1, G-11. Appointments will be dependent upon qualification of candidates selected.

PREFERRED QUALIFICATIONS: Excellent organizational skills, ability to multitask, strong verbal and written communication skills. Computer-proficient, with proficiency in programs such as: Outlook, Word, Excel, and Adobe Acrobat.

Additional Comments NOTE ON TELECOMMUTING: OMIG employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with OMIG's Telecommuting Program Guidelines.

Specific hours to be discussed at time of interview.

Permanent, Full-Time, Competitive (for transfers and appointments off a list), Non-Competitive (for appointments through the NY HELPS Program).

**The Department of Civil Service has developed the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS), which is a streamlined program that allows appointment to this title and others without examination.

For the duration of the NY HELPS program, this title, may be filled via permanent, non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the titles for which they apply.

Benefits of Working for NYS
Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
• 13 paid holidays annually
• Up to 13 days of paid vacation leave annually
• Up to 5 days of paid personal leave annually
• Up to 13 days of paid sick leave annually for PEF/CSEA

Health Care Benefits
• Eligible employees and dependents can pick from a variety of affordable health insurance programs.
• Family dental and vision benefits at no additional cost

Additional Benefits
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
And many more.

Some positions may require additional credentials or a background check to verify your identity.

Name Melissa H

Telephone

Fax

Email Address recruitment@omig.ny.gov

Address

Street 800 North Pearl St.

City Albany

State NY

Zip Code 12204

Notes on ApplyingPlease submit a cover letter and resume by email to Recruitment@omig.ny.gov or by fax to (518) 408-0395. You must indicate the VACANCY ID # 187829, ADMNV ASSNT - BUFFALO in the SUBJECT HEADING to apply for this position. (68004)

PLEASE NOTE: We are unable to open documents from Google Docs, Google Drive, Apple Pages, and/or "the cloud." Please submit your cover letter and resume in Microsoft Word or PDF Format.

The Office of the Medicaid Inspector General is proud to be an equal opportunity employer. We encourage those with unique backgrounds and contributions such as education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and beliefs to apply.

We provide reasonable and religious accommodations for any part of the application and hiring process. If you have a disability or special need that requires accommodation, please send a request to RARequest@omig.ny.gov.