Position Information

NY HELPNo

AgencyParks, Recreation & Historic Preservation, Office of

TitleAdministrative Officer 2

Occupational CategoryAdministrative or General Management

Salary Grade661

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $93659 to $118388 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County New York

Street Address Adam Clayton Powell, Jr. State Office Building

163 W. 125th Street, 17th Floor

City New York

StateNY

Zip Code10027

Job Specifics

Duties Description Reporting to the Assistant Regional Director (ARD) of the NYC Region, the Administrative Officer 2 (AO2) is directly responsible for supervising the Regional Business Office administrative staff (composed of support staff proficient in both the HR and Finance prongs of the Regional Business Office administration). The AO2’s duties include, but may not be limited to:

Human Resource Responsibilities:
• Oversees recruitment.
• Reviews the processing of appointments, terminations, and hourly payroll processing for annual salaried and seasonal staff.
• Oversee the onboarding process, preparing packets for the region, required agency trainings etc.
• Provides information to employees about benefits.
• Coordinates with the Assistant Regional Director to assists managers and supervisors with labor relations issues.
• Assists Regional and Albany office staff in preparing and reviewing classification requests.
• Reviews staffing patterns and assists the Assistant Regional Director with determining staffing needs.

Finance Responsibilities:
• Oversees and maintains regional revenue receipts.
• Assists in the solicitation, review, and negotiation of concession contracts.
• Conducts audits of concessions, revenues, refunds, and expenditures.
• Oversees staff responsible for managing the petty cash system.
• Directs the preparation of the Region’s Other Than Personal Service (OTPS) budget and the Personal Service Budget requests including the development of allocations for temporary and seasonal funds.
• Oversees expenditure and accounting for funds appropriated.
• Supervises and controls regional purchasing activities.
• Ensures that utilities, expenditures, and budget reports are completed in a timely manner for review by the Assistant Regional Director and Regional Director.
• Oversees administration of park regional housing including the preparation of housing agreements.

Other Responsibilities:
• Serves as the region’s Diversity and Inclusion Liaison.
• Serves as the Region’s Training Liaison.
• Other duties as assigned by Regional Administration

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment, transfer, or reinstatement in accordance with Civil Service Law.

NOTE: Consecutive transfers resulting in an advancement of more than two salary grades are not permitted under Civil Service Law.

Additional Comments OPERATING NEEDS:
• Must be detail-oriented with a proven capacity to multitask, with a high standard for accuracy and accustomed to working in a team environment and work independently as needed with set priorities.
• Must possess effective communication skills and have the ability to understand written and/or verbal material and instructions.
• Must possess strong interpersonal skills and be a self-starter and maintain confidentiality.
• The candidate must be proficient in Microsoft Office applications as well as be proficient with Apple products.
• Must be willing to support additional tasks and projects as assigned by the Regional Office.
• Must be willing to occasionally support tasks and projects at other work sites in the New York City Region.
• Must be able to work a minimum of 37.5 hours a week, Monday through Friday, and possibly extended weekday hours as needed.
• Fluency in Spanish preferred.


DOWNSTATE ADJUSTMENT: $4,000

BENEFITS:
Generous benefits package, worth approximately 65% of salary, including:

Paid Time Off:
• M/C: 39 days - 13 Vacation days, 8 Sick days, and 5 Personal Leave days, 13 Holidays
• Three (3) days of professional leave annually to participate in professional development

Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost

Additional Benefits:
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental / Family Leave

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Office of Parks, Recreation and Historic Preservation - NYC Regional Office

Telephone

Fax

Email Address NYCVacancies@Parks.NY.Gov

Address

Street Adam Clayton Powell, Jr. State Office Building

163 W. 125th Street, 17th Floor

City New York

State NY

Zip Code 10027

 

Notes on ApplyingIf you feel you meet the minimum qualifications and agency operating needs and are interested in being considered for this vacancy, please submit a resume, an employment application and a cover letter demonstrating how you meet the stated minimum qualifications.

The employment application (Part 1 – Pre-Interview Form S1000) can be downloaded from the website of NYS Office of Parks, Recreation and Historic Preservation at www.parks.ny.gov/employment.

Electronic applications are encouraged; please submit application materials by email to NYCVacancies@Parks.NY.Gov. You must include “ADMIN OFFICER 2 - NYC REGIONAL OFFICE"” in the title of your e-mail for consideration.

It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs.