Position Information

NY HELPNo

AgencyState, Department of

TitleOffice Assistant 3 - Vacancy ID# 185940

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 99 Washington Avenue

City Albany

StateNY

Zip Code12231

Job Specifics

Duties Description The Office Assistant 3 duties in the Bureau of Administrative Services will include but are not limited to the following:
• Supervise staff engaged in the handling and distribution of mail and supplies.
• Oversee the receipt, sorting and distribution of mail and packages.
• Schedule work activities to ensure adequate coverage, orderly and timely handling and distribution of mail and supplies.
• Provide training to employees and explain any changes in procedures.
• Evaluate employee performance; discuss any work-related issues or deficiencies and corrective actions.
• Draft and revise procedures for the handling and distribution of mail and supplies.
• Review complaints and take appropriate action to resolve them.
• Correspond with local postal authorities and express mail service providers to resolve mailing issues.
• Ensure compliance with USPS mailing and regulations, maintain up-to-date information on postal rates and services.
• Oversee bulk mail insert and sort operations.
• Perform basic maintenance on mail processing equipment
• Maintain records, develop and update postal expense tracking spreadsheets.
• Prepare periodic production and expense reports.
• Assist in preparing the annual postal budget.
• Prepare and update stock inventory; ensure stock is stored properly.
• Arrange for the transfer or records from agency premises and removal of obsolete records in accordance with agency policy regarding the destruction of records.
• Furniture assembly.
• Travel as needed to locations statewide.
• Operate a motor vehicle - valid NYS license required.
• Other duties as assigned.

Minimum Qualifications Competitive Minimum Qualifications:
Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-12 or higher and otherwise eligible for transfer under Civil Service Law.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

PREFERRED QUALIFICATIONS:

• Strong supervisor experience
• Prior mailroom experience
• Mail postage machine experience
• Experience maintaining large quantities of inventory

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name HR/CC

Telephone 518-474-2752

Fax 518-402-3656

Email Address HRM.Recruitment@dos.ny.gov

Address

Street 99 Washington Avenue

Suite 1150

City Albany

State NY

Zip Code 12231

 

Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, resume, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.